BABCOCK  University  adopts IICT  EMIIS Electronic Medical Records.   

The Institute for Information & Communication Technology [IICT] announced that its Electronic Medicare  Information Intelligence System [EMIIS] has been successfully customized and deployed at Babcock University Teaching Hospital as  BEMR [Babcock Electronic Medical  Records]. The independent hospital reported a smooth process with no disruption   to hospital services and on schedule, just nine months after the contract were awarded to Golden Business Resources Limited.

Although BEMR was supposed to have been configured and delivered by October 2014, the hospital decided that it would be more valuable to spend the extra time available on vital work in data conversion and training. Prince Femi Adesida, CEO at IICT said: “Customer satisfaction is most important to us, when we learnt that Babcock was flexible with  the timetable, IICT worked with them immediately to adapt the implementation  plan”.


Babcock Background

Babcock Teaching Hospital is an independent teaching hospital based in Ilishan Remo Ogun State in Nigeria.  It primarily offers treatment to the university community. The hospital also provides services to NHIS patients who choose to be treated there through the Patient Choice program.

Babcock Electronic Medical Records (BEMR)

adesidaPrince Femi Adesida said that BEMR incorporates the new ways to clinical coding and is HL7 compliant for effective Health Care and Hospital information   Management as well as incorporates clinical coding and statistical database of the system based on the new WHO ICD-10 for  diagnosis and ICD-10-PCS for the 16 broad newly categorized procedures  thus making Babcock the first facility to have the complete electronic coding suites that is in line with the TARGET- 18 of the World Health Organization(2018 has been set by WHO when all Countries should have fully implemented the new ways to clinical coding ICD-10 for Diseases and ICD- 10PCS for the 16 newly categorized clinical procedures).

He also hinted that other functionalities include but not limited to Appointment  Management; Consulting & Pharmacovigilance; Medical Records; Ward Operations including physician’s notes and nurse’s notes, operations notes, radiology reports, social services consultations, specialist consultations notes and progress notes; Patient Billing, Reimbursements and Credit Control and Pharmacy and Drug Stock Management. The software is directly integrated with other existing systems like the HR and accounting systems.

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IICT Software Solutions & Deployment Director, also responsible for the IICT system at the facility said  that   configuring a package for specific wards, clinics and specialties is always time consuming, but  it’s vital to getting it right and Babcock made it clear at the beginning of the project that they wanted to be involved at every stage. He went further to say that the expected functions of the BEMR are: to collect, process and analyse health and management (administrative) data; to improve the quality of health data, review and modify where necessary the reporting systems to enhance the utilization of data by end-users; to train health personnel in medical record keeping and program evaluation techniques; and to provide other departments within the facility with information necessary for planning purposes.

He went on that the more Babcock understands the fine details of BEMR, the more they can see ways of using it to streamline their operations - and of developing it to add even more benefits than anticipated at the outset.


Users Experience:

mojiDr Mojisola Demi Ariyo a well experience and expert in the use EMR said: “This new system is the foundation of all our operations for years to come therefore getting our training and deployment right is more important”. She went further that “to the best of her knowledge, EMIIS has the functionalities of an effective electronic records suite that would place the facility among the smart Heath Facilities of the 21st century and nothing comprehensive like this has ever happened within the sub-region”. She confirmed that there was overwhelming support for this new system right across the organization – so enthusiasm is not a problem as they did a lot of planning for this important phase and made sure that their key staffwere given the time and training to make sure it was successful.

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The President/VC of Babcoc University, J.A Makinde is pleased with the progress and the   way the project teams worked together. He stated that the software will help in improving clinical workflows, patient flow, services delivery and care efficiency while supporting more effective interactions with patients, families, providers and staff as well as with outside practices and other organizations.

Future Development

The IICT CEO  has promised that there will be a further enhancements  to the existing applications as it will incorporate more integrated and more advanced functionality. Leye Adesida the IICT Engineering and Technical Supports Director said that other areas we are focusing with our software includes where a facility trending information is automatically transferred from take for instance ,a lodox equipment into an electronic medical record (EMR and Doctors can then view data directly from such equipment, identify more spontaneous breathing, and consult with the respiratory therapist regarding a weaning protocol, all without ever having to call the nurse or visit the patient.

This has long been a possibility, but is now becoming a reality. Hospitals are seeing data pulled from medical devices such as physiologic monitors, vital signs monitors, ventilators and infusion pumps and transferred automatically into the EMR. Unfortunately, this is not as easy as inserting a plug into a computer. This is where we come into play as we provide solution logic that allow data to be transferred from the medical device to the EMR, while solving such issues as information mapping and patient association/disassociation intended to be medical device - and EMR vendor neutral, we would manage the interfaces between the medical device data and the EMR system, rather than requiring the facility to manage multiple interfaces for each type of medical device.